Customer story

    Five recruiters, the output of nine

    Velmer connected Hyre to Recruit CRM and gave its recruiters 45% of their working week back. Here is what the three modules do, what we deliver and what it returns.

    Book a free 45-minute demoSee the pilot

    Free, 45 minutes, no quote afterwards.

    45%
    Of the working week back, per recruiter
    5 → 9
    Recruiters worth of capacity, without hiring
    ~90%
    Of all communication captured automatically
    7,051
    Messages sent, 1,573 in the last 8 weeks
    Velmer logo

    About Velmer

    A Dutch recruitment agency running several brands under one group. A small team that has to deliver the volume of a large one.

    Agency type
    Permanent placement, multiple brands
    Team
    5 recruiters
    ATS
    Recruit CRM
    In use
    All three modules
    The situation

    Where the week went

    Velmer did not have a bad process. They had a process that leaned entirely on people, and that is exactly the process that does not scale.

    Everything typed into the ATS by hand

    Update the candidate yourself after every call, write your own summary, send your own recap. Work that comes back every single day and bills nothing.

    Outreach in a separate tool

    Outreach ran outside the ATS in its own tool. Whatever happened there never made it back into the candidate history.

    A database standing still

    Thousands of candidates who replied once and were never contacted again. Every new role meant starting the search on LinkedIn from scratch.

    The maths

    How 45% becomes a team of nine

    Time saved sounds vague until you convert it into capacity. Then it becomes a number you can actually manage against.

    Starting point
    5 recruiters

    Five people, five working weeks of capacity.

    Time back per recruiter
    45%

    That leaves 55% of the week for the work that never used to fit.

    Effective capacity
    ≈ 9 recruiters

    5 divided by 0.55 is just over 9. The same five people, close to double the work.

    Four recruiters worth of extra capacity you do not have to source, onboard or pay.

    Curious what your maths looks like?

    In 45 minutes we go through your stack together and work out where your hours leak away.

    Free, 45 minutes, no quote afterwards.

    Book a 45-min demo
    The modules

    What we deliver, module by module

    Three modules, rolled out in six weeks. Each module does one thing, and for each one you see what we do and what it returns.

    Module 1 · Week 1-2

    Zero admin

    Every conversation lands in your ATS on its own, with nobody typing.

    Your recruiters talk all day: calls, meetings, email, LinkedIn, conversations in the office. Normally the only part that reaches the ATS is whatever somebody types in by hand, usually hours later and always shorter than what was actually said.

    What we deliver
    • We connect your telephony, calendar, meetings, email and LinkedIn to your ATS.
    • Every conversation is recorded, transcribed and summarised automatically.
    • The fields in your ATS get updated in your format, not ours.
    • The recap email and the follow-up task are ready before you have left the call.
    What it returns
    • No more catching up on admin at the end of the day.
    • An ATS that is accurate even when somebody forgets to update it.
    • Every conversation can be read back, so nothing stays locked in one recruiter’s head.

    This is where most of that 45% comes from. Admin is the work every recruiter does every day and no client has ever paid for.

    Module 2 · Week 3-4

    Zero messaging

    Outreach that keeps going, even when nobody remembers to.

    Reaching out is easy while somebody has time for it. The hard part is the follow-up: the third reminder, the candidate who nearly said yes four months ago, the network you meant to keep warm.

    What we deliver
    • Personalised outreach at scale, in your tone, across email and LinkedIn.
    • Automatic follow-up until something moves, not until the list runs out.
    • Reactivation of candidates who replied before but never went anywhere.
    • Anything needing your judgement arrives as a task. You approve, Hyre sends.
    What it returns
    • At Velmer, 7,051 messages sent, 1,573 of them in the last eight weeks.
    • Outreach no longer sits outside the ATS, so the full history lives on the candidate.
    • A separate outreach tool is no longer needed.

    Do the maths backwards. A recruiter sending 1,573 messages by hand in eight weeks is a recruiter doing nothing else. This is the difference between a campaign that runs and a campaign that stalls the moment things get busy.

    Module 3 · Week 5-6

    AI agents

    The work you never get around to happens anyway.

    The first two modules take work away. This one adds work back that simply never fit before, because no human has enough hours for it.

    What we deliver
    • Matching agent: searches your entire ATS database. New role? You get the candidates. Strong candidate? You get the roles.
    • CV generator: builds a CV in your own format from transcripts, LinkedIn data and your input.
    • Coaching agent: analyses your conversations and tells you specifically what to do better next time.
    • ATS hygiene agent: enriches, deduplicates and refreshes stale records automatically every month.
    What it returns
    • Your own database becomes the first place you look again, instead of LinkedIn.
    • New recruiters learn from what your best people actually do in conversations.
    • Your data stops quietly rotting in the background.

    Your database is the most expensive asset you own and usually the least used. Every candidate you re-source on LinkedIn while they already sit in your system is a candidate you pay for twice.

    The approach

    Your pilot in 10 weeks

    All three modules are live within six weeks, a new one every two weeks. Then four weeks of optimisation, and a rollout to your whole team.

    ~ 5 users (4 recruiters + 1 manager)A call every 2 weeks, support in betweenFixed price, 10 weeks
    1. Week 1-2 · Module 1

      Zero admin

      We capture every conversation: calls, meetings, email and LinkedIn. Parsed straight into your ATS.

    2. Week 3-4 · Module 2

      Zero messaging

      Outreach and follow-up on autopilot. Anything needing your judgement arrives as a task to approve.

    3. Week 5-6 · Module 3

      AI agents

      Matching and CV generation. Inside Hyre, or connected to Claude and ChatGPT.

    4. Week 7-10 · Optimisation

      Fine-tuned to the way you work

      We sharpen everything around your processes and measure the impact.

    5. After that · Rollout

      To your whole team

      Does it work? Then we roll Hyre out across the organisation.

    Want to see what your 10 weeks would look like?

    We show which modules return the most for your team, and in what order.

    Free, 45 minutes, no quote afterwards.

    Book a 45-min demo
    The business case

    What it costs, and what stands against it

    No credit system and no surprises. A fixed price for the 10-week pilot, then a fixed rate per user.

    Step 1

    The pilot

    Everything in the programme above, for one fixed amount. No notice period, no obligation afterwards.

    €2,500
    one-off, for 10 weeks
    • ~ 5 users (4 recruiters + 1 manager)
    • All three modules, rolled out step by step
    • Guidance every 2 weeks, support in between
    • Four weeks of optimisation included
    Book a 45-min demo
    Step 2

    After that, per user

    A fixed amount per user per month. The longer the term, the better the rate.

    Monthly
    €150
    per user / mo
    Quarterly
    €140
    per user / mo
    Annual
    €130
    per user / mo
    • Rollout to your whole team
    • All modules and new agents included
    • Scale users up or down per term
    • Cancellable per term

    For five users on an annual contract that is €650 a month.

    What you get back
    4 recruiters

    The extra capacity from the maths above. Compare that with what sourcing and paying four recruiters costs you.

    And the tools you can drop

    You are paying for separate tools that do not talk to each other. Hyre replaces them and connects everything to your ATS.

    ExpandiLemlistHeyReach
    HyreOutreach
    CarvFirefliesin2dialog
    HyreNotetaker
    Spadeworks
    HyreCV agent
    LushaContactOutClay
    HyreEnrichment
    AircallCloudTalk
    HyreCalls
    Zapiern8nMake
    HyreConnectors

    All connected. One fixed amount per month. Wired into your ATS.

    Same business case, for your agency

    Bring your current tool costs. You will see straight away what is left at the bottom line.

    Free, 45 minutes, no quote afterwards.

    Book a 45-min demo

    “Finally a tool that actually understands recruitment. The AI layer on top of our ATS saves my managers an enormous amount of time.”

    Portrait of Marco, Founder at Velmer
    Marco
    Founder, Velmer
    The real proof

    Marco introduced us to five peer agencies

    You can ask for a quote. You cannot ask for a referral. Since Velmer started working with Hyre, Marco has introduced us to five other recruitment agencies in his network entirely off his own back. Nobody puts their own name behind software that does not do what was promised.

    Questions

    What others asked us

    Does Hyre replace our ATS?

    No. Hyre is the layer on top. Your ATS stays your ATS, we make sure it fills itself and stays current. Your team does not have to move to a new system.

    Does it work with our ATS?

    We connect to 74 and more systems, including Recruit CRM, Bullhorn, Otys, Carerix, Loxo and MySolution. We handle the integration end to end, you only need to free up one technical person.

    What does it cost?

    The pilot is a one-off €2,500 for ten weeks, covering around five users and all three modules. After that it is €130 per user per month on an annual term, €140 quarterly and €150 monthly.

    Are there credits or hidden costs?

    No. There is no credit system. The only thing we pass through is enrichment: if you look up phone numbers or email addresses, you cover that cost.

    What happens to our data?

    The database is in Frankfurt and everything is encrypted. Your data stays yours and Hyre does not train AI models on it. Which vendors are involved and where, is on hyre.io/security.

    Does matching work on a large database?

    Yes, and it stays affordable because we filter in two passes. First we search the flat data, then only the remaining selection goes through the contextual layer. Your whole database never has to run through a language model.

    How much time does this take us?

    The three modules are live in six weeks. Then four weeks of fine-tuning to the way you work, ten weeks in total. Expect one shared call every two weeks, with support in between whenever you need it.

    What if our recruiters do not use it?

    That is exactly why we roll out module by module instead of everything at once. Each module has to deliver something before the next one arrives, and we guide the rollout together with your team.

    Next step

    Curious what your maths looks like?

    Forty-five minutes, through your stack together. You will hear where your hours leak away and what your own five-to-nine would be. Free, and no quote afterwards.

    Book a free 45-minute demo

    Rather see how it works first? We can do that in the same call.